If you are running a manufacturing or distribution company, you already know how important it is to have an efficient way of managing your purchase orders or PO right from their creation to payment. You also appreciate the significance of a system that you can refer back to in case a client you had served files a complaint.
If you have been using the traditional paperwork model, you know how unreliable they are in meeting all the above needs sufficiently. So, what should you consider when choosing a PO management software?
Cost vs. customization
Your search for the right purchase order management system is barely dependent on price alone. That is not to say that you should not weigh its cost against the value it will add to your firm; you agree this is a critical factor you should not ignore. But, more importantly, determine whether the vendor can also customize the PO software to meet your particular needs.
Training and size of enterprise
It is also imperative that you consider the intensity of expert training that you and your team will need to utilize all the features of the software. Additionally, keep in mind that not every system there is in the market will work for you. It is necessary that you factor in the size of your company as well as the particular industry you are specializing in and the amount of workload you cover in a typical day in managing purchase orders.
Finally, as always, ensure you work with a reputable vendor of PO management systems. While checking for reviews of their past clients is an excellent way to confirm your vendor’s reputation, it is necessary that you engage the vendor so that you can determine the level of their customer engagement.