The value of servers and shared drives for businesses is immense. It makes data easily accessible and the daily workflow more streamlined. Given its shared nature, however, servers are prone to being a disorganized mess. Therefore, it has an increased risk of security problems, storage bottlenecks, and other hassles.
Fortunately, there’s a way out of this. Infinite Solutions and other providers of network solutions have provided some tips to keep servers clean:
Regular reviews of what’s in the servers are the first tip to follow. It’s important to sit down with everyone concerned regarding server maintenance and look through the existing files. There may be files and folders that have been overlooked from way back. There’s also a likelihood that some of the data no longer reflect the current workflow of the organization. It also pays to check if there are files that are out of date and can be discarded.
Once the review is done, it’s time for restructuring. Keep what works and change what doesn’t. Teams should have their subsets of folders where they keep relevant files. Use numbers and proper labels to keep everything neat and easy to understand. It’s also of great importance to establish ground rules when it comes to accessing and storing data on servers. Instill a sense of responsibility regarding who is responsible for data that’s on the server.
A review and cleanup of the server would most likely result in changes, changes that need to be communicated with the rest of the team. Everyone should be on the same page regarding server usage and maintenance. Consistency would help greatly in keeping the data in check and the server secure. Only when all members of the organization are aware of and are compliant with the new rules would the server be truly organized and streamlined.
Server cleanups may not seem like much, but these can go a long way in helping organizations. Not only does this regular habit improve the efficiency of workflows, it also keeps data protected from breaches and other possible threats.